Health

Safeguard Occupational Health

Safeguard Occupational Health System completes and compliments the range of integrated Risk Management Systems developed by Ulysses 2000 for use within the Healthcare Market.
Occupational Health plays an integral part in the daily management of the Organisation's Occupational Health department and keeps track of the Occupational Health needs of all employees.
Ensures that employees are not allowed to "slip through the net" in terms of recalls for boosters, immunisation programs, health surveillance and screening.
- It can help organise your department in the following ways:
- Printing a call forward list of staff due their next treatment
- Schedule the clinic diaries and book individual appointments
- Produce Reminder, Appointment and other standard letters
- Handle "Did Not Attends"
- Update the individual's treatment record and indicate when the next appointment is due
- Generate management statistics regarding the work completed within the department
- Include treatment to people from outside organisations
- Calculate the income generated by the department.
The Occupational Health professional is informed on entry into the system of any staff Incidents/Accidents that have been recorded within the Safeguard Incident module, paying particular attention to "Needle stick" injuries and automatically listing when a booster was last recorded. These Incidents / Accidents can be viewed by individual employee
Periods of sickness that are not the result of an Incident at work can be recorded.

		Appointments can also be set up individually. Automatic booking system based on call forward list for Clinic. Reminder & Appointment letters can be generated in batch. Lists out who has been sent a reminder letter but has not yet booked an appointment.
		Flexible diary that allows appointment slots of different sizes; multiple staff diaries on screen at the same time; print diary page; go to days quickly; easy to use.

Fully integrated with Safeguard Incident, including links to other external Systems
All Safeguard software is upgraded in accordance with legislation & user requirements in consultation with the Safeguard user group.

Detailed Description

Staff Records
The system collects all the required information for your staff including demographic data, next of kin, GP and availability. To save you time, an interface facility is available that can be configured to import records from any personnel database.

Health Screening
The system offers the facility to screen staff on a regular basis and will inform you if contact is not made with any member of staff for a pre-defined period of the time. Appointments can be booked and an appointment letter produced.

Counselling & Medicals
Counselling sessions on a one-to-one basis can be recorded on the staff record, and appointments for Medical Examinations can be made and the results recorded.

Clinic Appointments & Diary
Diaries can be maintained for all occupational health staff, recording other activities in addition to the work within the Department, ensuring staff are not double-booked. Events are recorded as they happen (attendance, DNA's, walk-ins, treatment results) and can be used to form an integral part of the daily running of the clinic.

D.N.A.'s
A record of all DNA's is kept along with the reason, if known, for the non-attendance. The system will also warn if this is the second or third DNA, and produce appropriate letters. Staff are brought back into the call forward list after a DNA.

Training
Training details are recorded.

Security
All Safeguard modules have strict security control both within the individual application, and when cross-referencing records entered in other Safeguard systems. Each user has a security profile defining their level of access to all parts of the system.

Immunisations
The system holds a full immunisation record for each member of staff with a history of treatment and "Due-By" dates. This ensures that you are reminded when the next injection or blood test is necessary, however far into the future that may be. The system can also allocate a clinic slot and produce an appointment letter.

The profile of the immunisation programmes is standard within the system but can be tailored to individual requirements.

Health Monitoring
The system can ensure that appointments are made on a more regular basis for staff whose occupation exposes them to some level of risk, for example hazardous substances.

Absences
Periods of absence can be recorded along with the type and dates, plus any injuries caused by an accident at work. This information gives a history of staff illness for an individual, and can be used in statistical reports to highlight trends

Organising & Scheduling Clinics
In addition to automatic scheduling of appointments with letters, the "call forward list" provided by the system can be used to do the following:
Generate reminder letters in batch asking staff to contact the clinic to arrange an appointment. It keeps track of who responds to this, and will indicate when further reminders are required for that same appointment.

"Walk-ins" or additional staff that need to be seen can be added to available slots within any clinic.

Letters
Letter templates are set up within the system and letters can be produced as and when required. Appointment and DNA letters can be generated in batch or individually and a record of all correspondence is maintained.